Managing vacation rentals is not an easy task. Creating
reports, generating invoices, arranging reservations and organizing
rental activities are just some of the responsibilities of a manager.
The job can be made much easier with vacation rental management software
where all the everyday jobs or tasks in managing a hospitality business
are combined into one hotel reservations software.
If you are thinking of buying a rental management software, this
article will help you determine what accommodation software would best
suit your needs.
First and foremost, you must determine what are the things that you
are looking for in a vacation reservation management software. What are
the functions, abilities or features that you are looking for? Second,
do you need a desktop application or a web-based program? Third, is the
software user-friendly? Fourth, how affordable is the hotel booking
system software?
The common features of hotel management software are:
* Check for availability and make reservations including the arrival date, departure date and manage multiple rental rates.
* Generates confirmations, receipts and statements.
* Process Online payments.
* Record all your expense payments and travel deductions. View
deposits and debits for any number of expense reporting accounts.
* An easy-to-use database that tracks all the information about your guests especially payments.
* Keep track of deposits, payments to accounts, and other income
sources. Generate registers for your income reporting accounts
* Record important information on all of your rental units.
* A way to add misc. charges and record full and partial rent payments and print rent receipts.
* Track of all your income and tax deductible expenses and generate tax form reports.
Some motel reservation software will also keep track of schedules,
generate form letters to be mailed or emailed, and provide other tools
to help you streamline your business. Consider these additional
features:
* Send promotional materials or other form letters to all of your guests, vendors, family, friends or any other contacts
* Keep track of all the appliances, furniture, etc. that are included with your rental units.
* Create property management invoices for other owners whose units you manage. Add management fees and deduct expenses.
* Create To Do Lists with room for notes, deadlines, priorities, etc. with project management software.
* Create Work Orders for any repairs or maintenance, track vendors, schedules, work completed and amounts paid.
* Display your appointments, deadlines and other important events
in Daily, Weekly or Monthly Calendar formats in scheduling software.
The best reservations systems software also includes tools which
allow you to look up where area codes are, calculate time zone
differences, and has a universal calculator that adds or subtracts
numbers, dates and times, converts length, volume and weight
measurements, computes discounts, sales tax, foreign money exchanges and
loan payment amounts.
One major thing to consider is, should it be a desktop application or
a web-based application? Here are some differences between the two:
* A web-based application, which includes any software you log on
to a web site to access, requires a fast, reliable internet connection.
A desktop application is an application that runs without the need of
an internet connection.
* Desktop software is generally much faster and easier to use than
web-based software. If you do not have a very fast internet connection,
it could take you several times longer to get the same amount of work
done.
* If your web connection goes down, or the company’s website were
to go down, or the company went out of business, you will no longer
have access to your data if using web-based applications. A desktop
application, if backed-up regularly, is more secure and reliable than a
web-based application.
* With desktop applications, you generally pay just once, and
technical support is often included. With web-based applications you
rent the software, paying monthly fees and often get only email support.
The next thing to consider is how easy is the software to use? Is it
easy to understand? Are you comfortable using the software? Can you get
technical support easily and quickly, both by phone and by email? Does
that support cost extra?
The final question is, how much are you willing to spend for this
software? Would you rather pay less on a monthly basis for web-based
software, which will add up to much more over time, or pay one
reasonable amount up front and get the features, speed and reliability
of a desktop application?
As a small business person, I’m sure you would rather find ways to
save money and at the same time have the features and capabilities you
are looking for in vacation property management software?
With these things in mind, you can now determine what would be the
best vacation hotel or motel software for your needs. The best vacation
rental property software for a small business person like you, in my
opinion is Vacation Rental Tracker plus. It is a reasonably priced
desktop application that is easy to use and is available for most Mac
and Windows computers.
To better appreciate its ease-of-use, how it can make you more
productive, and to download a free trial of Vacation Rental Tracker Plus
today, visit http://www.productivity-software.com/vacation/
Garth Catterall has been creating productivity software for
self-employed professionals and rental property managers since 2002. You
may reprint this article only in its entirety with this bio. ©2015
Garth Catterall
Keywords: reservations software, campground software, vacation rental management
software, resort management software, vacation rental property software
Wednesday, December 30, 2015
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